TL;DR – Best Apps for Plumbers in 2026
| App | Best for | Pricing | Rating |
|---|---|---|---|
| ClockShark | Plumbing teams needing accurate scheduling, GPS time tracking, and labour costing | From $40/month + $9 per user | 4.6/5 on G2 |
| Housecall Pro | Residential plumbing businesses wanting invoicing, payments, and scheduling in one system | From $59/month | 4.3/5 on G2 |
| Workiz | Call-heavy plumbing service businesses | From $187/month (incl. first 3 users) | 4.5/5 on G2 |
| BuildOps | Commercial plumbing and mechanical contractors | Custom pricing | 4.2/5 on G2 |
| Joist | Solo plumbers and very small teams | Free plan available; paid from ~$8/month | 4.1/5 on G2 |
| Simpro | Growing plumbing businesses managing jobs end to end | Custom pricing | 4.1/5 on G2 |
| HubSpot (Sales Hub) | Plumbing businesses focused on lead management and follow-ups | From £40/month (Smart CRM) | 4.4/5 on G2 |
| Mailchimp | Customer retention, email campaigns, and service reminders | Free plan available; paid from £15/month | 4.4/5 on G2 |
| TaskRabbit | Low-effort, supplementary plumbing job leads | Pay-per-job pricing | 4,2/5 (Trustpilot) |
| Jobber | Small to mid-sized plumbing businesses managing estimates and jobs | From $29/month | 4.6/5 on G2 |
| ServiceTitan | Large, multi-crew plumbing operations | Custom pricing | 4.5/5 on G2 |
| RazorSync | Simple estimating and billing for plumbing businesses | From $85/month (up to 2 users) | 4.3/5 on Capterra |
| FieldEdge | Dispatch-heavy plumbing businesses | Custom pricing | 4.1/5 on G2 |
*Pricing and G2 rating reflect publicly available vendor information at the time of writing. Check sites for the latest pricing and ratings.
Plumbing Invoicing Apps
Housecall Pro
Housecall Pro is a field service management platform designed for home service businesses, including plumbing contractors who need invoicing tightly connected to jobs and scheduling. It works well for businesses that want a single system for estimates, invoices, payments, and customer communication.
Invoices are easy to generate from completed jobs, and customers can pay online immediately, helping improve cash flow and reduce follow-ups.
Key features
Customisable invoices and estimates
Online payments (credit card and ACH)
Automated invoice reminders
Job-based billing
Customer database with job history
Scheduling and dispatch
Email and SMS notifications
Pros
- Invoices are directly tied to jobs and appointments
- Online payments and reminders help reduce late payments
- Easy for office teams to send invoices quickly
Cons
- Monthly cost rises quickly as users are added
- Reporting is limited for deeper financial analysis
- Can feel heavy for invoice-only needs
Pricing
Plans start at approximately $59/month, with pricing increasing based on users and features.
What users say
Users report that Housecall Pro makes recurring payments and customer follow-ups easier, while occasional invoicing issues have improved over time.
“There are so many great features that make things easier for us and our customers, like collecting payments every month and reminding them when they need to schedule.”
“I had an issue with invoicing on Housecall Pro where sometimes all the invoices wouldn't show up month to month. But that's been recently fixed on the application.”
Workiz
Workiz is aimed at service contractors who rely heavily on phone calls, bookings, and fast turnaround jobs. Its invoicing tools are closely tied to customer communication, making it useful for plumbing businesses handling high call volumes.
It suits teams that want clear visibility into job status, invoices, and customer interactions in one place.
Key features
Invoice and estimate creation
Online payments
Call tracking and recording
Customer messaging
Job status tracking
Reporting dashboards
Pros
- Invoicing integrates tightly with scheduling and CRM
- Strong workflow for call-driven service businesses
- Payments, invoices, and customer data live in one system
Cons
- Interface can feel cluttered for simple billing
- Advanced financial reporting is limited
- Add-ons can increase overall cost
Pricing
Plans start at $187 per /month (inc first 3 users).
What users say
Users report that Workiz’s integrations help centralise invoicing, scheduling, and CRM into one workflow.
“It has high integration capabilities that makes it function as an all in one tool for invoicing, scheduling, payments and CRM. This creates great workflow that promotes productivity.”
BuildOps
BuildOps is a commercial-focused platform built for larger plumbing and mechanical contractors. Its invoicing tools are designed to support complex job structures, approvals, and financial workflows rather than quick residential billing.
It is best suited to operations with dedicated office teams and structured processes.
Key features
Job-based invoicing
Contract and service billing
Workflow approvals
Financial reporting
Integration with accounting systems
Pros
- Designed for complex commercial invoicing workflows
- Supports approval-heavy billing processes
- Scales well for large plumbing operations
Cons
- More setup required than residential-focused tools
- Some repetitive data entry
- Less suited to small teams
Pricing
Custom pricing. Contact BuildOps for more information.
What users say
Users report that BuildOps is powerful once fully implemented, though initial setup and integrations can take time.
“One thing we’ve noticed is that sometimes there are a lot of repetitive inputs instead of just a one-click option… once the full system is created, it will be much smoother.”
Joist
Joist is a lightweight invoicing and estimating app best suited to sole traders or very small plumbing teams. It focuses on speed and simplicity rather than full operational management.
Plumbers can create professional-looking estimates and invoices directly from their phone, making it useful for on-site quoting and billing.
Key features
Estimates and invoices
Client approvals
Online payments
Invoice tracking
Branding and templates
Pros
- Fast invoice creation directly from mobile
- Simple for on-site quoting and billing
- Low-cost option for solo plumbers
Cons
- No scheduling or job tracking
- Not designed for growing teams
- Limited integrations
Pricing
Free plan available. Paid plans start at around $8/month.
What users say
Users report that Joist is intuitive and makes it easy to manage customer records and pricing.
“Very easy to navigate and create custom invoices and estimates; easy to keep a database of clients & customers.”
Plumbing Apps for Job Management
TaskRabbit
TaskRabbit is a task marketplace rather than a traditional job management tool. While customer reviews are mixed on Trustpilot, industry professionals often describe it as a low-effort way to generate plumbing and handyman leads.
It is best used as a supplementary lead source rather than a core growth channel.
Key features
Job marketplace access
Customer messaging
Flexible availability
Payment handling
Pros
- Low-effort way to generate inbound job leads
- No sales outreach required
- Can help fill schedule gaps
Cons
- Platform fees reduce margins
- No sales outreach required Limited control over pricing
- Inconsistent lead quality
What professionals say
Industry professionals report mixed success, but some plumbers use it reliably as a secondary income stream.
“Great lead generator… it’s literally zero effort to get jobs. I’m able to make 4–7k/mo from the app.”
Simpro
Simpro is a comprehensive job management platform built for trade contractors managing multiple jobs, technicians, and customers at scale. It is particularly well-suited to plumbing businesses that need stronger control over workflows, assets, and financial performance.
Rather than focusing on one function, Simpro connects leads, jobs, schedules, costs, and reporting into a single system.
Key features
End-to-end job management
Lead and client tracking
Scheduling and dispatch
Asset and equipment management
Job costing and margins
Purchase orders and supplier tracking
Reporting and dashboards
Pros
- Manages the full job lifecycle from lead to invoice
- Strong visibility across jobs, clients, and assets
- Built specifically for trade workflows
Cons
- More complex than lightweight tools
- Requires onboarding and training
- Better suited to growing businesses
Pricing
Simpro uses custom pricing, based on business size, users, and required functionality.
What users say
Users report that Simpro makes it easier to move leads through the full workflow, from quoting to job creation and invoicing, reducing friction between office and field teams.
“Leads are easy to convert into quotes, creating scripts is good, accepted quotes again are easy to turn into jobs, then invoicing.”
HubSpot
HubSpot is a CRM-first platform that plumbing businesses often use for lead management and customer follow-up rather than job delivery. It works best for plumbers focused on marketing, referrals, and long-term customer relationships.
While not trade-specific, it integrates well with other tools and helps keep sales and customer data organised.
Key features
CRM and contact management
Deal pipelines
Email tracking and automation
Marketing tools
Reporting dashboards
Integration marketplace
Pros
- Centralises leads and customer data
- Strong pipeline and reporting visibility
- Scales well for sales-led teams
Cons
- Not designed for job delivery or field work
- Requires configuration to suit plumbing
- Costs increase with usage
Pricing
Pricing varies, based on product. Paid plans start at £40/month for Smart CRM.
What users say
Users report that HubSpot helps centralise data and gives teams clearer visibility across processes and tools.
“I appreciate that it provides a space where we can centralize all of our company data. It allows us to create dashboards, manage staff information, monitor processes, and connect various work tools.”
Mailchimp
Mailchimp is not a job management platform, but it is widely used by plumbing businesses to support customer retention, repeat work, and promotional campaigns. It helps plumbers stay in touch with customers through email marketing, reminders, and service updates, especially for maintenance and seasonal work.
For plumbing businesses running service plans or follow-up campaigns, Mailchimp can complement operational software by keeping customer communication organised.
Key features
Email marketing campaigns
Customer contact management
Pre-built and custom templates
Automation workflows
Audience segmentation
Reporting and analytics
Pros
- Easy to run customer email campaigns
- Useful for maintenance reminders and promotions
- Simple setup for non-technical users
Cons
- Not a job management tool
- Limited value without CRM or FSM
- Pricing scales with contact list size
Pricing
Free plan available. Paid plans vary based on contacts and features. £15 per month for up to 500 contacts.
What users say
Users report that Mailchimp is easy to set up and makes it simple to send professional-looking emails to customers without design experience.
“I like most about Mailchimp is their ease of setup and how we can easily send the emails to the customers… the email template maker allows you to smoothly drag and drop elements that make the emails look beautiful and presentable.”
Plumbing Estimating Apps
Jobber
Jobber is a popular field service platform that offers estimating tools suitable for small to mid-sized plumbing businesses. It helps plumbers move from estimate to job to invoice with minimal friction.
Its clean interface makes it easy for both office staff and technicians to use.
Key features
Estimates and quotes
Client approvals
Job tracking
Scheduling
Invoicing
Client communication
Pros
- Smooth estimate-to-job-to-invoice flow
- Easy client approvals
- Integrates well with accounting tools
Cons
- Limited advanced estimating logic
- Costs increase with team size
- Less flexible for complex projects
Pricing
Plans start at around $29/month.
What users say
Users report that Jobber’s accounting integrations make job costing and financial tracking easier to manage.
“Jobber's integration with QuickBooks Online and Xero is seamless, making it easy to manage job costing, time tracking, and expense tracking.”
ServiceTitan
ServiceTitan is an enterprise-grade platform designed for large plumbing businesses with complex operations. Its estimating tools are deeply tied to pricebooks, reporting, and sales performance.
This is best suited to established businesses with dedicated office teams.
Key features
Advanced estimating and pricebooks
Sales tracking
Workflow automation
Detailed reporting
CRM and dispatch
Pros
- Advanced pricebooks and estimating controls
- Strong structure for sales-driven estimating
- Designed for large, multi-crew operations
Cons
- Very high cost
- Steep learning curve
- Overkill for small plumbing teams
Pricing
Pricing is custom and typically premium.
What users say
Users report that ServiceTitan provides structure while remaining flexible enough for complex operations.
“Gives us all the structure and flexibility we need. The integration has been great. The product is user-friendly and powerful.”
RazorSync
RazorSync offers estimating alongside basic job management and scheduling. It suits plumbing businesses that want a simple, all-in-one tool without enterprise-level complexity.
Key features
Estimates and work orders
Scheduling
Invoicing
Mobile access
Customer records
Pros
- Simple estimating and billing workflows
- Covers core estimating needs
- Stable platform with long-term updates
Cons
- Interface feels dated
- Limited third-party integrations
- Not built for complex pricing
Pricing
Plans start at around $85/month for up to 2 users.
What users say
Users report that RazorSync saves time, simplifies billing, and continues to improve based on customer feedback.
“Saves time, makes billing easy, and payments can be made right in the system… they have grown a lot and always add features! They listened to their customers on their needs.”
Plumbing Scheduling Apps
When scheduling and labour tracking are disconnected, small errors quickly add up. Many contractors start by comparing the best time clock apps for plumbers to understand how mobile time tracking, GPS verification, and job-based reporting can improve visibility across crews.
ClockShark is built for trade businesses that need accurate scheduling, time tracking, and job costing. Rather than treating scheduling as a standalone function, it connects schedules directly to labour hours, GPS data, and payroll, giving office teams clearer visibility without adding manual admin.
For plumbing businesses that rely on accurate labour data to protect margins, ClockShark is often considered an ideal time tracking software for plumbers because it’s designed around how field crews actually work day to day. This makes it particularly useful for teams that want tighter control over labour costs and productivity as job volumes increase.
Key features
Employee scheduling to plan jobs, assign technicians, and manage availability
GPS time tracking to verify clock-ins and clock-outs by location
Geofencing to automatically track time when crews arrive on site
Job and labour costing to understand true labour costs per job
Timesheets and approvals to review, edit, and approve hours before payroll
Payroll integrations to reduce manual data entry and payroll errors
Mobile app for field teams that’s simple for technicians to use on-site
Pros
- Scheduling connects directly to time tracking
- GPS and geofencing improve accountability
- Clear labour data improves job costing
Cons
- No native inventory tracking
Pricing
Plans start at $40 per user/month, + $9 per additional user.
What users say
Users report that ClockShark improves visibility into where crews are working, reduces admin time, and helps connect labour hours directly to job performance.
This is reflected in how Tri-Quest Group, a multi-crew contractor operating across multiple job sites, uses ClockShark to manage scheduling and labour tracking more effectively. By replacing manual processes with mobile time tracking and GPS verification, the business gained clearer insight into job progress, reduced payroll errors, and improved accountability across its field teams.
ClockShark’s real-time visibility helped office staff make faster scheduling decisions while giving technicians a simple, consistent way to track their time in the field.
“We needed something that would give us real-time visibility into where our crews were and what they were working on. ClockShark gave us that clarity without adding complexity for our team.”
Similar results can be seen with other plumbing businesses using ClockShark. For example, how Royal Plumbing grew with ClockShark without increasing office overhead.
FieldEdge
FieldEdge focuses on scheduling and dispatch for service contractors handling high job volumes. It helps office teams assign work efficiently while keeping field technicians aligned.
Key features
Dispatch board
Scheduling tools
Invoicing and quotes
Inventory tracking
QuickBooks integration
Pros
- Strong dispatch and scheduling board
- Integrates with invoicing and accounting
- Supports high job volumes
Cons
- Pricing not publicly transparent
- Better suited to larger teams
Pricing
Custom pricing, request for more details.
What users say
Users report that FieldEdge integrates smoothly with QuickBooks and supports daily dispatch and invoicing workflows.
“The integration from QuickBooks to FieldEdge was simple and fast. I use FieldEdge daily for dispatching, invoicing, adding parts to the inventory and sending invoices and quotes."
Housecall Pro
Housecall Pro also includes scheduling tools that work alongside invoicing and customer communication, making it a reasonable all-in-one option for smaller plumbing teams.
Key features
Drag-and-drop scheduling
Technician notifications
Customer appointment reminders
Job tracking
Pros
- Easy-to-use appointment scheduling
- Automated reminders reduce no-shows
- Scheduling links directly to invoicing
Cons
- Cost rises as business scales
Pricing
Starts from $59/month.
What users say
Users report that Housecall Pro makes scheduling and follow-ups possible without needing technical expertise.
“It is possible to schedule appointment reminders, automatic charges, and follow-ups without needing to be a software expert.”
Choosing the Right Apps for Plumbers to Support Business Growth
Choosing the right apps for your plumbing business ultimately comes down to visibility and control. When scheduling, time tracking, job costing, and invoicing all live in separate systems, it becomes harder to understand where time is being lost and margins are being squeezed.
Tools that connect field activity with office workflows give you clearer data, fewer disputes, and more confidence in your numbers. For plumbing businesses managing growing teams, tighter schedules, and rising labour costs, investing in software that reflects how work actually happens in the field can make a measurable difference to day-to-day operations and long-term profitability.
Do you want to see how ClockShark can improve your plumbing services?
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