Unique Stays

The Facts

Unique Stays Now Enjoys: Accurate, real-time reporting on project costs and time tracking across teams.

Unique Stays Now Can: Easily manage timesheets and billing with greater visibility into who’s working on what and for how long.

Unique Stays Now Has: More efficient admin workflows and improved payroll accuracy without relying on manual calculations.

The Figures

• 5 hours saved per week on admin tasks.
• Significantly improved billing accuracy and time tracking visibility.
• 100% visibility into employee time and tasks across projects

The Story

Who They Are — Unique Stays

Unique Stays is a company that builds and manages short-term rental properties. With a commitment to quality and operational efficiency, their team oversees both construction and ongoing property management, ensuring each project is completed to high standards.

Devon Smith, Controller at Unique Stays, recently took the reins on improving internal systems - especially around time tracking and project costs.

What They Do — Short-Term Rental Construction & Management

Operating in the growing short-term rental market, Unique Stays manages the full process from build to ongoing management. This includes everything from tracking construction projects to ensuring day-to-day operations are running smoothly.

Why They Started With ClockShark — Paper-Based Time Tracking

When Smith joined, time tracking was entirely manual. Hours were written down on paper and sent via text. Not only was this system inefficient, but it made it difficult to know who worked on which project and for how long. The lack of clarity created additional admin workload and risked inaccurate billing.

“I had to manually add up hours every week for multiple employees,” explains Smith “It was time-consuming and prone to errors.”

How ClockShark Changed Things — Efficient, Accurate Time & Cost Tracking

After reviewing several time tracking tools, ClockShark stood out to Smith for its clear reporting, ease of setup, and construction-focused features like job costing and task management.

“ClockShark gave us accurate project cost tracking without needing manual calculations,” says Smith. “Now, I can clearly see hours worked per project and pull detailed billing reports with ease.”

The platform’s features, like geofencing, Crew Clock, and the flexibility to set up multiple jobs and tasks, mean both site workers and the admin team have what they need to stay efficient. Even common issues like employees forgetting their phones were solved with features like Crew Clock and Kiosk options.

“It’s just made my life easier. And the support I received from our Account Executive was excellent. He was honest and focused on whether ClockShark was the right fit—not just making a sale.”

Where To Next — Smart Scaling with ClockShark

With improved time tracking and cost visibility in place, Unique Stays is well positioned to grow. The business can now manage more projects without the growing pains of messy admin or inconsistent billing.

As Smith puts it: “ClockShark has made my job easier, and it’s made it easier for employees too. We’re more efficient, and I’m confident we’ve got the right platform to support our goals.”